REQUEST FOR PROPOSAL

Position: Holiday Event Planner

Event:  Hometown Holidays – Light up the Junction, December 1-2

Request:  Implement this annual program in collaboration with committee           

OVERVIEW OF POSITION:

Work both independently and in collaboration with committee to produce this annual event for the West Seattle Junction Association.  This is an established event which needs someone to guide it through all stages of production.  This position will set benchmarks and work with committee to execute to plan.

COORDINATION OF DÉCOR:

·        Weekend Event in the West Seattle Junction to include coordination of décor, event production and promotion.  December 1 and 2.

·        Coordinate installation of seasonal décor on California Avenue between Edmunds and Oregon and a tree in the Junction Plaza.  Note:  seasonal décor is owned by the Junction and includes light pole décor as well as wreathes for lamp posts.  The tree for the Junction Plaza will be procured separately.

·        Design and installation of décor for Tree Lighting event for Saturday Evening, December 1.  Also includes removal of temporary event décor.

ENTERTAINMENT/PROGRAMMING

·        Design and management of Lighting Event including booking talent, coordination with Junction membership and organizations, technical direction and general management.

·        Coordination of Santa Photos and Carriage Rides on Sunday, December 2.

MARKETING/PROMOTIONS

·        Promote Junction’s weekend event including cross-promotions among businesses, media promotion, and community outreach.  Includes editorial design and distribution, management of print materials and creation of press releases.

Qualifications:

• Minimum 2 years of event planning experience.
• Demonstrated ability to meet deadlines, manage work plans, and produce quality results.

·        Preferably West Seattle resident and interested in coordinating this event annually.

·        Work out of home office preferred.

Estimated Hours:  70-80 hours

Duration: ASAP thru Dec. 2

Compensation:  Please bid your contracted amount to accomplish position objectives.

Deadline:  October 2

Please submit letter of interest, resume, 2 references and requested compensation to:

West Seattle Junction Association

4210 SW Oregon St.

Seattle, WA  98116

wsja@wsjuntion.com